Mobile Notary: Extra-Stamp Fee

All versions

Many states cap the per-stamp notary fee, so mobile notaries bundle a base fee that includes the first notarization and charge a set amount for each extra one. MAX keeps the extra count from ever going negative.

Quick formula: Base fee plus the stamps over the included one:

=D2+MAX(0,B2-C2)*E2

A base of $15 includes one stamp; three stamps adds two at $10 — a $35 total.

Functions used (tap for the full reference guide):

MAX SUM

The example

Three jobs, each with a stamp count, the number included in the base, the base fee, and the per-extra-stamp fee.

	A	B	C	D	E	F
1	Job	Stamps	Incl	Base	Per	Total
2	Acknowledgment	1	1	15	10	15
3	Jurat pair	3	1	15	10	35
4	Loan docs	6	1	15	10	65

The formula

The base covers the included stamps; MAX prices only the overflow:

=D2+MAX(0,B2-C2)*E2 // base + (stamps over the included count) x per-stamp fee

How it works

Read the overflow logic:

B2-C2 is how many stamps exceed the number the base includes.
MAX(0,...) floors that at zero, so a single-stamp job never subtracts money from the base.
*E2 prices each extra stamp at the per-stamp fee.
D2+ adds the base fee, which the customer pays no matter what.

Add the travel or trip charge on top as its own line — keep the stamp math separate so it stays within the statutory per-stamp cap.

Try it: interactive demo

Interactive

Enter the stamp count, how many the base includes, the base fee, and the per-extra-stamp fee.

Stamps

Included

Base ($)

Per extra stamp ($)

Variations

Add a travel charge

Tack a flat trip fee onto the stamp total.

=D2+MAX(0,B2-C2)*E2+35

Cap at the statutory per-stamp fee

Make sure the per-stamp figure never exceeds your state's cap.

=D2+MAX(0,B2-C2)*MIN(E2,15)

Pitfalls & errors

Without MAX, a job with fewer stamps than the base includes would subtract money. The MAX(0,...) floor keeps the extra count at zero or above.

Per-stamp notary fees are capped by state statute. Keep the per-stamp cell at or under the legal maximum, and put travel fees on a separate line so they are not mistaken for a stamp charge.

Practice workbook

📊

Download the free Mobile Notary: Extra-Stamp Fee practice workbook

Edit the yellow stamp, included, base, and per-stamp cells; the total recalculates.

Frequently asked questions

Why include one stamp in the base?

A base fee that covers travel and the first notarization sets a fair floor for a visit, then the per-stamp fee prices additional acts. It keeps a single-stamp call from feeling overpriced and a multi-stamp signing from being underpriced.

How do statutory caps fit in?

Most states set a maximum per-notarization fee. Keep your per-stamp figure at or below that cap, and bill travel and convenience as separate, clearly labeled lines so they are not counted against the cap.

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Function references: MAX SUM